Town of Wilton, NH

Zoning Board of Adjustment

Accessing and Participating in Electronic Meetings

Due to the COVID-19/Coronavirus crisis and in accordance with Governor Sununu’s Emergency Order #12 pursuant to Executive Order 2020-04, this Board is authorized to meet electronically.

Until further notice, Zoning Board meetings will be conducted using the Zoom platform., which allows internet video teleconferencing with dial-in audio access. Access information for each meeting will be included in the meeting notice.

Access Methods

Internet Video-Conference Access

This option will allow you to view the participants in the meeting and (and to be seen yourself, if you choose). You can use it from most Windows or Mac computers, and from most Apple or Android phones and tablets.

Installation

If you have not used your device for Zoom conferencing before, you will have to install the Zoom application before you can use it. Be sure to do this well before the meeting.

On a computer, you can go to the Zoom web site to download the software. On a phone or tablet, you can install it from your device’s app store. Alternatively, if you have a meeting access link, you can just click it and your web browser will send you where you need to go.

Zoom needs access to your device’a camera and/or microphone to let you participate in meetings. You will probably need to give it permission for that when you start it up. (If someone else administers your computer, they may have to authorize it for you.)

The first time you connect to a meeting, you will have to give Zoom your name and email address. On subsequent connections, it should remember who you are.

Connecting

If you have a meeting invitation link (like the ones in meeting notices on the ZBA web site), you can just click it to join the meeting. You can also type it into the address bar of your web browser.

Alternatively, you can start the Zoom application, tell it that you want to join a meeting, and then give it the Meeting ID from the meeting notice.

When Zoom makes the meeting connection, it may ask you (again) for permission to use your microphone and camera. It may also offer you the option of viewing the meeting on your device, but connecting to the meeting audio using your phone.

It is fine to connect to a meeting before its start time (and probably a good idea). If you get a message saying that the meeting hasn’t started yet, you will just have to be patient. If the meeting has already started, you may be connected directly into it, or you may get a message that you are waiting for the meeting host to admit you.

Audio Access by Telephone Dial-in

If you don’t have a computer or internet-enabled mobile device available, or prefer not to use it, then you can listen to, or even participate in, a meeting by phone. (Some users have been able to get video, but not audio, on their computer. If you have this problem, you can connect both ways. Just be sure to mute your computer microphone to avoid feedback.)

To call in, you will need a meeting (or conference) ID number and a password. These will be unique for each meeting, and will always be included in the meeting notice.

  1. Call the Zoom dial-in phone number, 1 (646) 558-8656.
  2. When you are prompted, enter the Meeting ID Number from the meeting notice, followed by the “#” key.
  3. Since you aren’t the meeting host, press “#” when it requests a Host Key.
  4. If the meeting password is requested, enter it, followed by the “#” key.
  5. Press “#” to confirm.
  6. If a Member ID is requested, press the “#” key to skip it.
  7. Once you are connected to the meeting, please mute your phone.

Rules and Etiquette